Privacy Policy Notice

LignEasy is committed to respecting and safeguarding your personal data. This Privacy Statement outlines the types of personal information we may collect from our customers, prospective clients, vendors, partners, and their representatives; how we process and use that data; and the measures we take to protect it.

1. Data Controller

LignEasy
Business ID: 3269020-2
Address: Eteläesplanadi 22 B, 00130 Helsinki

2. Legal Basis and Purpose of Processing

We process personal data based on LignEasy’s legitimate interests in managing customer and vendor relationships and conducting business operations efficiently.

Personal data may be processed for the following purposes:

• Fulfillment of contractual obligations
• Management and development of customer relationships
• Support of sales and procurement activities
• Invoicing, taxation, and related financial transactions
• Business and service development
• Contract and documentation management
• Marketing and communication of our services
• Organization of events, meetings, and exhibitions
• Customer and vendor feedback surveys
• Providing updates and relevant information about our offerings

3. Categories of Personal Data

LignEasy may process the personal data of customers, potential customers, employees, potential employees, vendors, investors, and other relevant business contacts.

The personal data collected may include:

• Contact information: name, email address, phone number, mailing address, job title/position
• Event-specific details: dietary restrictions or accessibility needs
• Company information: business identification number, contact details, contractual and order history, and billing information

We comply with all applicable data protection laws and reserve the right to update our data register as required.

4. Sources of Data Collection

Personal data is primarily collected directly from individuals or through their authorized representatives. We may also collect data from publicly available sources such as official websites or government registers, in accordance with applicable laws.

5. Use of Cookies

LignEasy may utilize cookies—small text files stored on your device—to enhance the functionality of our website, facilitate user authentication, and collect usage statistics.

You may disable cookies through your browser settings; however, doing so may impact certain functionalities of the site.

6. Data Sharing and International Transfers

LignEasy processes personal data strictly for internal business purposes.

• IT services are outsourced to trusted service providers who are contractually bound to uphold strict data protection standards and are granted access solely for technical maintenance and support.
• We do not share personal data with third parties without your consent, unless required by law.
• We do not transfer personal data outside the European Economic Area (EEA).

7. Data Security and Retention

We have implemented appropriate technical and organizational safeguards to protect personal data from unauthorized access, alteration, disclosure, or destruction.

Security measures include:

• Restricted access controls
• Network firewalls and IT security solutions
• Secure storage of physical and digital backups

Personal data is retained only for as long as necessary to fulfill its intended purpose or as required by law. We periodically review the stored data to ensure accuracy and relevance and delete or correct outdated information as needed.

8. Automated Decision-Making

LignEasy does not utilize automated decision-making processes in the handling of personal data.

9. Data Subject Rights

In accordance with the EU General Data Protection Regulation (GDPR), you are entitled to the following rights:

• Right of access (Article 15): Request to review your personal data
• Right to rectification (Article 16): Request correction of inaccurate or incomplete data
• Right to erasure (Article 17): Request deletion of your data under certain conditions
• Right to restrict processing (Article 18): Request limited use of your data
• Right to data portability (Article 20): Receive your data in a structured format
• Right to object (Article 21): Object to the processing of your data, particularly for direct marketing

You may also file a complaint with your local Data Protection Authority if you believe your rights have been infringed.

10. Contact Information

If you have any questions regarding this Privacy Policy or wish to exercise your rights, please contact:

CEO Juho-Matti Karpale email: info@ligneasy.fi   

All inquiries must be submitted in writing.

11. Policy Updates

LignEasy reviews this Privacy Policy on an annual basis or when required due to changes in data protection practices or regulations.

Last updated: 27.05.2025